Every batch.One record.Drum to dispatch.
StibaOS puts your stores, QC lab, production floor and QA on the same batch record. Each step is checked, signed with a personal PIN and linked to the next, so QA releases a batch without chasing paper, and a recall reaches every customer in minutes.
Stores, QC, production and QA on the same batch record. Every step checked and PIN-signed, so release is quick and a recall reaches every customer in minutes.
- 7
- departments working on one batch record
- 2024
- revised Schedule M checks built in
- 30days
- pilot beside your paper records
Batch PCT-0419Paracetamol 500 mg tablets · BaddiParacetamol 500 mg
Follow one batch through every department.
PCT-0419 is a batch of Paracetamol 500 mg tablets at Sunrise's Baddi plant. Each department adds its part to the same record, and each step checks the one before it.
PCT-0419, Paracetamol 500 mg tablets at Sunrise's Baddi plant. Each department adds its part to the same record.
- 1 · 28 AugSupplier receiptGRN-2026-0021
Paracetamol IP
250.000 kgApproved suppliersStoresPurchase orders - 2 · 30 AugQC testingAR-2026-0412
Assay 99.6%, passesQC labSpecifications - 3 · 2 SepDispensing112.500 kg weighed
Second person checkedDispensingEquipmentTraining - 4 · 2–4 SepBatch recordTablet weight 601 mg
Limit 570–630 mgBatch recordIn-process checksDeviations - 5 · 9 SepQA release6 of 6 checks clear
Waiting for QA HeadQA releaseCertified PDF - 6 · if it comesComplaintCMP-2026-007
Broken tablets in stripComplaintsDistribution - 7 · if neededRecallRC-2026-001
3 customers to reachRecallDistribution
QA sees everything that touched this batch before signing.
Nothing to collect from other departments. Each check links to the record it came from, so the reviewer opens it in one click instead of asking for a file.
Release is signed with the QA Head's own 6-digit PIN
- Raw materials tested and released by QCAR-2026-0412
- Dispensed quantities match the formula recordDSP-0419
- Every in-process check within limits38 of 38
- Deviation investigated and closed by QADEV-2026-014
- Line clearance and cleaning recordedLine 2 · 2 Sep
- Operators trained on the current procedureSOP-PRD-012 v4
- 1 · 28 AugSupplier receiptGRN-2026-0021 · Paracetamol IP, 250.000 kgApproved suppliersStoresPurchase orders
- 2 · 30 AugQC testingAR-2026-0412 · Assay 99.6%, passesQC labSpecifications
- 3 · 2 SepDispensing112.500 kg weighed · second person checkedDispensingEquipmentTraining
- 4 · 2–4 SepBatch recordTablet weight 601 mg · limit 570–630 mgBatch recordIn-process checksDeviations
- 5 · 9 SepQA release6 of 6 checks clear · waiting for QA Head
- Raw materials released by QCAR-2026-0412
- Every in-process check within limits38 of 38
- Deviation closed by QADEV-2026-014
- Operators trained on the current procedureSOP-PRD-012 v4
Signed with the QA Head's own PIN
- 6 · if it comesComplaintCMP-2026-007 · broken tablets in stripComplaintsDistribution
- 7 · if neededRecallRC-2026-001 · 3 customers to reachRecallDistribution
What only StibaOS does
Built for how an Indian plant actually runs.
Supplier paperwork, GST and Tally, phones on the floor, inspectors at the door. These are the parts other systems leave to Excel.
For Vardhan Chem Pvt Ltd · Authorised signatory
Manufacturing · Stores receiving
Supplier papers read for you. A person accepts.
The invoice, packing list or CoA is read into a draft, with the page beside the fields and each value highlighted where it came from. Nothing enters the record until someone checks it and accepts.
- Reads
- Invoice, packing list, CoA
- Flags
- A CoA batch that does not match the invoice
- Saves
- Only after a person accepts
Quality · Company settings
Your QA decides how strict
Each GMP check can warn or block, set by your QA in company settings. Start flexible and tighten as you grow. Legal requirements, like a valid licence, always block.
Quality · Laboratory
Out-of-specification results, handled in order
A failed result opens an investigation: lab check first, then a retest plan QA must approve, then the full study. No quiet retesting until it passes.
StibaOSBatch PCT-0419 · 2,25,000 tablets
MFR-PCT-500 v3 · Line 2
Deviations: DEV-2026-014 (closed)
Signatures: 64 · attachments: 11
Page 1 of 48 · copy verified
Compliance · Batch record
A batch record you can hand to an inspector
Every entry, signature, deviation and attachment in one certified PDF on your letterhead, ready for an audit or a customer.
Compliance · Purchasing
GST, e-way bills and Tally, built in
Receipts carry the gate entry, challan and e-way bill. What you received exports to Tally with the GST split. An expired supplier drug licence stops the order before it is placed.
Lot RM-2608-117
Manufacturing · Shop floor
Made for the phone on the shop floor
Receiving, sampling, dispensing and in-process checks work on a phone with large fields and a scan button. Operators sign where the work happens, not later at a desk.
What only StibaOS does
Built for how an Indian plant actually runs.
Supplier paperwork, GST and Tally, phones on the floor, inspectors at the door.
Manufacturing · Receiving
Supplier papers read for you. A person accepts.
Each value is highlighted on the page it came from. Nothing enters the record until someone checks it and accepts.
Quality · Settings
Your QA decides how strict
Each check can warn or block, set in company settings. Legal requirements always block.
Quality · Laboratory
Failed lab results, handled in order
Lab check, approved retest plan, full study. No quiet retesting until it passes.
Compliance · Batch record
A batch record you can hand to an inspector
Every entry and signature in one certified PDF on your letterhead.
StibaOSBatch PCT-0419
Signatures: 64 · attachments: 11
Page 1 of 48
Compliance · Purchasing
GST, e-way bills and Tally, built in
What you received exports to Tally with the GST split. An expired supplier licence stops the order.
Manufacturing · Shop floor
Made for the phone on the shop floor
Operators record and sign where the work happens, not later at a desk.
Every entry signed, traced and reviewed.
What keeps the record trustworthy today, and what is still being built.
- Personal PIN signatures
- Every approval asks for the signer's own 6-digit PIN and records what the signature means: reviewed, approved or released.
- Full audit trail
- Every change keeps who, when, the old and new value and the reason. QA reviews the trail periodically and signs the review.
- Hosted in India
- Your data stays on a server in an Indian data centre.
- Encrypted connections
- Every connection to StibaOS uses TLS.
- Encrypted backups
- Backups are taken regularly and stored encrypted.
- Personal PIN signatures
- Each approval asks for the signer's own PIN and records its meaning.
- Full audit trail
- Who, when, old and new value, reason. QA signs a periodic review.
- Hosted in India
- Your data stays in an Indian data centre.
- Encrypted connections and backups
- TLS on every connection; backups stored encrypted.
Live now
In use today- Requisitions and purchase orders
- Receipts, stores and lots
- Dispensing
- Batch records and in-process checks
- Equipment logbook and calibration
- Cleaning and line clearance
- QC lab and specifications
- OOS investigation
- Environmental monitoring
- Stability studies
- Deviations and CAPA
- QA release and certified PDF
- Complaints
- Annual product review
- Supplier approval and audits
- Change control
- SOPs and controlled copies
- Training
- Distribution and recall
- Audit-trail and access reviews
- Inspection pack
- Purchase orders
- Stores and lots
- Dispensing
- Batch records
- Equipment
- QC lab
- OOS
- Stability
- Deviations, CAPA
- QA release
- Complaints
- Suppliers
- Change control
- SOPs, training
- Recall
- Access reviews
Coming next
Not live yetStart with materials and QC, beside your paper records.
A pilot of about a month. Paper stays your official record throughout, so nothing in your plant depends on StibaOS until you decide.About a month. Paper stays your official record until you decide.
- Week 0Set up
We load your materials, suppliers and specifications from Excel, add your people and roles, and agree the quality rules with your QA.Materials, suppliers and specifications loaded from Excel; people, roles and quality rules agreed.
- Weeks 1–4Run beside paper
Stores and QC record receipts, sampling, testing and release in StibaOS while paper stays your official record.Stores and QC work in StibaOS; paper stays the official record.
- Week 4Review and decide
We compare both records with your QA. You choose to go live, extend the pilot, or stop.Go live, extend or stop.
Terms
- Pilot
- A fixed fee, scoped and quoted in writing before the pilot begins.A fixed fee, quoted in writing first.
- After go-live
- One annual subscription for your company, agreed before you go live.One annual subscription, agreed before go-live.
- Included
- Setup, Excel import, training for your team and support through the pilot.Setup, Excel import, training and support.
- Not included
- Hardware such as scales, label printers and tablets.Hardware such as scales and label printers.
What QA and owners ask us first.
Does it replace our paper BMR on day one?
No. During the pilot StibaOS runs beside your paper records, and paper stays your official record. You move work across only when your QA is satisfied.No. During the pilot it runs beside paper, and paper stays your official record until your QA is satisfied.
Where is our data hosted?
On a server hosted in India. Connections to it are encrypted, and so are the backups.On a server hosted in India, with encrypted connections and encrypted backups.
Does it work on phones on the shop floor?
Yes. Stores, QC and approvers use it in the phone browser, so receipts, scans and checks are recorded where the work happens. There is nothing to install.Yes, in the phone browser. Nothing to install.
Does it connect to Tally?
It exports received stock and purchases as a file Tally can import. It does not post invoices or payments; those stay in Tally.It exports received stock and purchases for Tally to import. It does not post invoices or payments.
Can our QA decide how strict the checks are?
Yes. In company settings your QA sets each rule to warn or to block. Checks that the law requires always block.Yes, warn or block per rule in company settings. Legal requirements always block.
Is it validated and ready for 21 CFR Part 11?
Electronic signatures and a full audit trail are built in. A validation pack to support your computer system validation is planned; it is not available yet.E-signatures and a full audit trail are built in. A validation pack is planned, not available yet.